Job Description

Job Requisition ID: 46334

Opening Date: 04/15/2025
Closing Date: 04/28/2025

​Agency:  Department of Human Services

Class Title: HEALTH INFORMATION ADMINISTRATOR - 18041 

Skill Option:  None  

Bilingual Option:  None

Salary: Anticipated Salary: $4,952 - $7,268 per month ($59,424 - $87,216 per year)

Job Type: Salaried

Category: Full Time  

County: Madison

Number of Vacancies: 1

Bargaining Unit Code:  RC062

Merit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the  Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health is seeking to hire a Health Information Administrator for the Alton Mental Health Center located in Alton, Illinois. Plans, organizes and supervises the collection and maintenance of all medical and clinical records for the patients of the hospital. Develops reports on all patients at the hospital in accordance with the standards of accrediting and regulatory agencies. Serves as the facility Legal Liaison. Coordinates all court activities for patients and hospital staff. Directs the implementation of the Health Insurance Privacy and Portability Act (HIPA).

Essential Functions

• Serves as the Health Information Administrator for the Alton Mental Health Center.
• Serves as a working supervisor.
• Serves as the facility liaison.
• Serves as the HIPAA Program Coordinator for the hospital.
• Serves as the Court Liaison with the Madison County Mental Health Court for all hospital cases.
• Evaluates programs and makes recommendations to administration to implement effective/efficient operations, quality record documentation/records and record processing; serves as a consultant for record processing and medical record functions on the living unit(s).
• Designs and conducts training to applicable disciplines and non-professional staff on health information management principles.
• Serves as the Chairperson for the Health Information Services Committee.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to four (4) years of college and certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) and one (1) year of professional experience in a health information records facility; OR Requires knowledge, skill and mental development equivalent to four (4) years of high school, completion of an approved medical records training program plus certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT) and five (5) years of progressively responsible experience as an RHIT in management of a medical records program.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00am - 4:30pm, Monday-Friday, 1-hour unpaid lunch

Work Location: 4500 College Ave, Alton, Illinois, 62002-5012

Division of Mental Health

Alton Mental Health Center

Quality Management Health Information Management

Agency Contact:  DHS.HiringUnit@illinois.gov

Posting Group:  Health Services; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the for State employees and review the 

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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