Job Description

Job Summary:

Wayne Community Schools is seeking a qualified candidate for the position of Elementary Secretary.  The Elementary School Secretary provides administrative support to ensure the efficient operation of the school office. This position requires excellent organizational, communication, and multitasking skills, and serves as the first point of contact for students, parents, staff, and visitors. The secretary supports the principal and faculty by managing clerical duties, maintaining records, coordinating communication, and assisting with school operations.

Key Duties and Responsibilities:

Front Office Management:

• Greet and assist students, parents, staff, and visitors in a professional and friendly manner.
• Answer and direct phone calls, take messages, and handle routine inquiries.

Administrative Support:

• Prepare correspondence, newsletters, memos, reports, and other documents.
• Assist in maintaining teacher and student attendance records.
• Schedule appointments, meetings, and events for the principal or other staff.

Student Records and Enrollment:

• Maintain student files including enrollment, withdrawal, health, and attendance records.
• Support enrollment and registration processes for new students.
• Generate and distribute student attendance reports.

Communication:

• Serve as liaison between school administration and parents, staff, and district personnel.
• Distribute information via email, phone, school website, or printed materials.
• Notify parents about absences, early dismissals, or emergencies.

Financial and Office Supplies Management:

• Assist in managing petty cash, collecting fees, and processing invoices.
• Order, receive, and distribute office and classroom supplies.

Health and Safety Support:

• Administer basic first aid and contact parents/guardians in case of illness or injury.
• Support emergency drills and help maintain safety records.

Other Duties as Assigned:

• Support faculty with copying, filing, and general clerical tasks.
• Maintain confidentiality of student and staff information.

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