Job Description

Current Employees:

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Buyer 1

The University of Miami/UHealth department of The Miami Project has an exciting opportunity for a Full Time Buyer 1 to work at the UHealth Medical Campus. The Buyer meets end users (customer) supply needs and the execution of timely and cost-effective purchases for the organization. The incumbent’s focus will be on the timely processing of requisitions and orders while providing excellent customer service. The Buyer will have authority to place orders and confirm price structures within the spending limits assigned by the director of purchasing and in compliance with finance division guidelines.

• Reviews and authorizes purchase orders, ensuring compliance with active contracts. Researches and recommends products to maximize current contracts.

• Assures orders have proper authorization, account numbers, prices, product/service descriptions, delivery instructions, and other terms and conditions.

• Communicates with suppliers to validate information and finalize business transactions (price, delivery, contract terms, and conditions).

• Evaluates departmental requests for contracted items, substitutions, or sourcing referrals. Communicates with sourcing for contract adjustments.

• Updates databases and recommends improvements to sourcing, accounts payable, and value analysis. Determines order placement methods with the Senior Buyer.

• Processes customer orders and confirms submission to vendors without error.

• Maintains proficiency in order management tools and requisition systems.

• Assists customers with questions, concerns, and remote end-user training as requested.

• Answers phone calls from customers and suppliers, ensuring the utmost customer service. Processes supplier confirmations electronically.

• Efficiently addresses customer issues received via email or phone. Resolves order issues using appropriate databases and shipping carriers.

• Verifies if special purchase order requests are in the supply chain database system.

• Processes rush orders and coordinates with logistics for returns as appropriate.

• Supports customers (clinical and administrative staff) with product and contract information. Maintains current knowledge of product changes, implementation details, and ongoing contract processes.

• Supports assistant buyers with managing price discrepancies and selecting order placement structures (purchase orders, p-cards, ghost cards, and product returns).

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

The Buyer must be proficient in Microsoft Office Suite, Adobe Suite, and Workday, with the ability to learn new financial systems quickly. Strong organization, attention to detail, multitasking, and relationship-building across departments are essential. The role requires close collaboration with TMP Faculty and Staff, Accounts Payable, Purchasing, and the Controller’s Office.

• Procurement and Requisition Management

  • Create, review, and submit both catalog and ad-hoc purchase requisitions in Workday, ensuring compliance with institutional purchasing policies and funding source guidelines.

  • Verify appropriate worktags, spend categories, and documentation are attached to all requisitions prior to submission for approval.

• Purchase Order Monitoring and Reconciliation

  • Run and review Open Purchase Order (PO) reports in Workday monthly to ensure timely closure of completed or paid POs.

  • Communicate with vendors to request outstanding invoices and coordinate with Accounts Payable to ensure accurate and timely payment processing.

• Expense Reimbursements

  • Prepare and submit expense reimbursements for faculty, staff, and students in Workday, ensuring adherence to university travel and reimbursement policies.

• Review all supporting receipts and documentation for compliance and accuracy before submission.

• Corporate Card Management

  • Reconcile corporate card transactions for Miami Project individuals, ensuring proper coding, documentation, and justification for all expenses.

  • Address discrepancies promptly and maintain audit-ready records.

• Research Participant Payments

  • Process check requests in Workday for research participant payments and reimbursements, following confidentiality standards.

• Gift Donation Logging/Cash Management - Miscellaneous Reimbursements

  • Log and process all gift donations using Excel and CashPro, ensuring accuracy, transparency, and compliance with Advancement and Controller’s Office guidelines.

  • Prepare and process miscellaneous reimbursements in CashPro, verifying account accuracy and compliance with university financial policies.

  • Must be highly proficient in Excel and Adobe Suite.

• Vendor Relations and Support

  • Serve as the primary liaison with vendors for onboarding, order status updates, and invoice-related inquiries.

  • Build and maintain professional relationships to ensure efficient service delivery and timely resolution of procurement issues.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

CORE QUALIFICATIONS                                                                                                    

• Bachelor’s degree in a relevant field

• Minimum 2 years of relevant experience

Knowledge, Skills, and Attitudes:

• Knowledge of generally accepted accounting procedures and principles.

• Knowledge of budget control methods, policies, and procedures.

• Ability to prepare financial and accounting records.

• Ability to analyze, consolidate, and interpret accounting data.

• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

• Ability to manage a budget and work within the constraints of that budget.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H7

Job Tags

Ongoing contract, Full time, Contract work, Temporary work, Work experience placement, Work at office, Worldwide,

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