Job Description
Who is the Pittsburgh Symphony Orchestra? Known for its artistic excellence for more than 120 years, today the PSO is the region’s national and international cultural ambassador. A two-time 2018 GRAMMY® Award-winning orchestral ensemble credited with a rich history of concerts, performances, and recordings with the world’s finest conductors and musicians, the PSO consistently demonstrates a genuine commitment to Pittsburgh’s citizens, regional communities, and vibrant cultural scene. Job Purpose: To provide exemplary care for PSO guest artists and the Music Director, before, during and following their visits; to advance artist plans, schedules, and logistics; to work as a team in ensuring that the artistic aspects of concert production are carried out to the highest and most efficient levels.
Essential Duties and Responsibilities – Artist Liaison: - Organize and manage guest artist logistics for assigned classical guest artists and conductors in close partnership with artist managers.
- Creates, maintains, and disseminates guest artist & conductor itineraries.
- Reserve stage, rehearsal, and dressing room space and maintains artist care supplies.
- Acts as first point of contact for visiting artists, p rovide exemplary care for PSO guest artists before, during and following their visits.
- Processes guest artist payments and reimbursements as needed.
- Cover Artistic Duty at assigned concerts.
- Participate in, and contribute to, artistic, production and inter-departmental meetings as required.
- Exercise high degree of discretion with guest artist’s sensitive information and be sympathetic and attentive to their individual needs.
Essential Duties and Responsibilities – Personal Assistant to the Music Director:
- Manage and schedule all aspects of the Music Director’s calendar, including:
- Arranging travel and accommodations and associated travel and accommodations per Music Director’s contract.
- Coordinating and tracking all PSO rehearsals, meetings, concerts, appointments, and special events for Pittsburgh-based performances and activities and PSO touring activities (domestic and international).
- Receiving and coordinating meeting requests across PSO departments.
- Arranging and coordinating private receptions (pre-/post-concert) or meetings with donors, artists, and other social connections.
- Coordinate personal correspondence, arrange gifts, assist in personal preparation to attend donor events.
- Provide exemplary care for the Music Director during visits to Pittsburgh, handling day to day tasks including running errands and restocking amenities in the Maestro Suite as needed.
Required Education, Experience and Abilities:
- Bachelor’s degree or equivalent work experience.
- At least one year of experience as an executive/personal assistant.
- Ability to demonstrate strong knowledge in classical music repertoire and industry
- Exceptional attention to detail.
- Highly self-motivated and able to prioritize multiple projects with a high level of energy.
- Ability to travel for domestic and international PSO touring activities.
- Comfortable working across multiple global time zones depending on Music Director’s location.
- Proficiency in Microsoft Office, including Outlook (email), Teams (video conferencing), Word, Excel, PowerPoint, and desktop publishing.
- Excellent written and verbal communication skills.
- Capacity to work calmly under pressure and as a team player.
- Ability to work evenings and weekends as required.
- Valid driver’s license.
Preferred Education, Experience and Abilities:
- Experience in arts administration, preferably in performing arts or orchestra environment.
Physical Requirements: - Ability to work on a computer.
- Ability to stand for long periods of time.
Compensation and Location: This is a full-time, exempt position with an annual salary range between $43,000 - $48,000 depending upon experience. We also offer a comprehensive benefits package which includes generous paid time off, company paid health benefits, and a 401(k) retirement plan with company contributions.
Heinz Hall in downtown Pittsburgh is the work location for this position . The PSO supports a flexible, hybrid work environment, which currently includes three days per week in-person work.
Pittsburgh Symphony, Inc. (PSI) provides equal opportunity to all qualified employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, genetic information, ancestry, national origin, age, physical or mental disability, marital status, veteran status, or any other class or category protected by local, state, or federal law. The specific statements shown in each section of the description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.
Job Tags
Full time, Contract work, Work experience placement, Local area, Flexible hours, Weekend work, Afternoon shift, 3 days per week,