Job Description

Administrative and Accounting Assistant Location Baltimore, MD :

Job Summary

Heavy Seas Beer is seeking an enthusiastic self-starter to work in our Accounting Department. The Administrative and Accounting Assistant performs duties in support of the financial record-keeping function of the brewery by following specific instructions and well-defined procedures. This position works closely with the Controller, as well as the Production and Marketing teams to ensure that all accounting and financial record-keeping tasks are completed accurately and in a timely manner. Full-time, non-exempt position.

Primary Duties and Responsibilities:

Office Management & Front Desk

• Answer incoming calls on multi-line phone system and direct calls to appropriate staff or take detailed messages as necessary; assisting callers with general inquiries
• Respond to vendor, client and general information messages and emails in a timely manner
• Perform file maintenance, copying, and package handling
• Receive and process mail; coordinate outgoing mail
• Maintain and order office supplies to assure uninterrupted daily operations
• Greet clients, vendors and visitors to the office in a timely, courteous and professional manner
• Produce data reports as needed on a variety department-relevant topics
• Become the on-site expert and point of contact for processes in Square and Nexonia

Accounting and Financial Record Keeping

• Account Receivable/Billing
  • Generate, email and file customer invoices daily
  • Square POS software
    • Have an in-depth understanding of BOH and FOH functionality
    • Record invoices for on-site sales using data exports
    • Perform reconciliations of these invoices in Quickbooks
  • Respond to customer account inquiries
  • Maintain customer files and information
  • Assemble and file Brew Ops reporting
• Accounts Payable
  • Oversee AP process for accuracy, resolve discrepancies and reconcile statements
  • Enter inventory receipts in EKOS
  • Enter invoices into QuickBooks and route them for approval
  • Process purchase orders, generating new POS items & Purchase Orders as needed
  • Maintain physical vendor files and digital information in EKOS & QuickBooks
• Employee Expenses
  • Oversee employee expense reporting process in Nexonia
    • Have an in-depth understanding of the software
    • Review reports, approve and enter in QuickBooks
    • Ensure that expenditures align with company policy
  • Manage employee mileage and phone receipts to ensure timely reporting

Required Skills & Experience

• Bachelor's degree in accounting or relevant work experience
• Competency in QuickBooks and either MS Office or G Suite
• Self-starter, detail-oriented, ability to multitask and meet deadlines
• Well organized, with excellent written and oral communication skills
• Problem Solver - works to identify and resolve problems in a timely manner; develops alternative solutions if needed
• Team player - is comfortable working in a team environment, as well as an individual setting

Physical Demands & Work Environment

• Ability to lift up to 50lbs
• Ability to stay seated at a desk for extended periods of time, as well as ability to stand and move around for extended periods of time
• Work environment has a moderate to loud noise level (moderate noise - office with printers and computers; loud noise - factory or manufacturing space)

Compensation

• While based on experience, salary range is $55,000 - $60,000
• Company subsidized health, dental and vision insurances available
• 401k with company match; vesting after 3 years
• Paid Time Off
• Some remote work possibilities after completion of a trial period
• Monthly merchandise allotment

Job Tags

Full time, Work experience placement, Remote work, Trial period,

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